Procurement and Lease Administration, Senior Manager
Company: Episcopal Community Services
Location: National City
Posted on: May 16, 2022
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Job Description:
To apply, please visit www.ecscalifornia.org/careers.
ECS is seeking an individual who is motivated to be a part of an
organization that -inspires children, empowers adults, and
transforms communities. A leader to join us in our commitment to a
community where all are supported to reach their potential.
Reporting to the Controller, the Procurement and Lease
Administration, Senior Manager is responsible for all stages of the
process of acquiring services or property, beginning with the
process for determining a need for services or property and ending
with contract completion. The Procurement and Lease Administration,
Senior Manager provides oversight of the procurement and property
lease systems and workflows to support ECS' strategic plan. This
role serves as a liaison between leadership and program management
to ensure all procurement-related projects are carried out
efficiently and effectively. - -
Procurement Responsibilities - - - - -Responsible for managing and
overseeing the work of staff engaged in performing large or complex
bids, contracts, and purchases to meet ECS' cost, service and
delivery standards and compliance with applicable laws, rules,
codes, regulations, policies, and procedures. -Experience with the
Federal Uniform Guidance is a plus. - - - - -In partnership with
the program and administrative teams, the Procurement & Lease
Administration Manager monitors the expenditure activities;
including, Capital, Operating and Property expenditures; and
reviews budget variance reports, and supports programs and
management in implementing necessary procurement corrective
actions. - - - - -Directs the development and implementation of the
procurement ECS's strategic plan; manages the analysis,
development, implementation, and administration of systems and
programs to support ECS' operational needs consistent with the
strategic plan. - - - - -Manages and monitors processing of
purchase orders and purchasing-related contractual agreements;
reviews and monitors Agency purchases to ensure compliance with
applicable laws, codes and ECS policies; reviews requisitions and
determines proper sources of supply. - - - - -Provides necessary
authorizations, expertise, guidance, and assistance to management
and staff in purchasing-related matters; confers with managers and
staff to evaluate specialized and technical information and data
and provides decisions and recommendations. - - - - -Establishes,
develops, and maintains positive vendor relationships; oversees the
identification, investigation, securing and monitoring of new
supply sources; interviews vendors regarding new or improved
products, practices, and methods. - - - - -Maintains official files
of procurement, property, leasing agreements and related documents.
- - - - -Work closely with Program Management and Accounting Team
to resolve any issues with purchase orders, packing slips and
release of encumbered expense. - - - - -Develops and implements new
contract templates that comply with laws and government
regulations. - - - - - -Experience with prevailing wages, Davis
Bacon Act is a plus. - - - - -Manages the required vendor/supplier
documentation i.e. certificates of insurance, W9's, waivers,
debarment information, business bureau reports, references,
etc.Lease Administration Responsibilities - - - - -Provides
support, supervision and direction to the Maintenance Manager and
Facilities Team. - - - - -Develops and maintain systems for
monitoring and managing all leases (office and equipment,) services
and utility contracts associated with ECS leased and owned
properties. - - - - - -Negotiates lease renewals and new, service
and utility contracts for ECS facilities. - - - - - -Maintains data
on all sites including square footage of leased space and support
the accounting and finance department in budgeting based on square
footage. - - - - - -Act as the primary contact for landlords and
vendors. - - - - - -Assists in departmental budget preparation. - -
- - -Experience with tenant or leasehold improvements is a plus. -
- - - -Develop and maintain good working relationships with all
landlords providing facilities related services to ECS. - - - - -
-This job description is not intended to be all-inclusive, and
employee will also perform other reasonable related business duties
as assigned by immediate supervisor and other management as
required.
Education: Bachelor's Degree in Business Administration or a
related field or experience. -Experience: At least three (3) years
of documented success in procurement and/or property management
preferable in a social service environment. At least three (3)
years of professional experience in a procurement management role
required. At least three (3) years of supervisory experience.
-OTHER/SPECIAL: Ability to pass a physical examination tuberculin
skin test, alcohol/drug test, including marijuana. Proof of
COVID-19 vaccination required, including booster. Fingerprint
clearance and criminal check required. Free from exclusion and
debarment. Verification of current driver's license and insurance
required for personal car usage.
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Keywords: Episcopal Community Services, National City , Procurement and Lease Administration, Senior Manager, Accounting, Auditing , National City, California
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