Administrative Assistant

Company: Robert Half
Location: Newport Beach
Posted on: February 19, 2026

Job Description:

Job Description Job Description We are looking for an Administrative Assistant to support document updates, file management, and organizational tasks. This is a contract position for 4-6 weeks, based in Newport Beach, California. The ideal candidate will excel in administrative duties, ensuring accuracy and consistency across templates and documents while providing efficient organizational support. Responsibilities: • Revise and update listing agreement templates with accurate entity and organizational information specific to each state. • Integrate required agency disclosures into relevant agreements and documents. • Standardize entity-related language across multiple document sets to ensure uniformity. • Maintain formatting consistency throughout all templates to uphold high standards. • Develop and optimize templates for various listing documents. • Organize folders and files within Egnyte to streamline access and management. • Build comprehensive due diligence libraries and deal folders to support brokers effectively. • Assist in creating and updating Standard Operating Procedures (SOPs) as necessary.• Exceptional attention to detail and a commitment to maintaining high levels of accuracy. • Proficiency in Word, with experience creating templates and forms considered an asset. • Strong administrative skills, including data entry and file organization. • Ability to manage inbound calls and receptionist duties professionally. • Familiarity with Office applications, showcasing versatility in administrative tasks. • Experience in standardizing documents and ensuring consistency across files. • Effective communication skills to collaborate with team members and stakeholders.

Keywords: Robert Half, National City , Administrative Assistant, Administration, Clerical , Newport Beach, California