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HR Assistant

Company: Operation Samahan Health Clinic
Location: National City
Posted on: November 22, 2021

Job Description:

Job Description
Job title Human Resources Assistant
Reports to Human Resources Director
Department: Human Resources
Status: Non-exempt

Operation Samahan Mission
Building Healthier and Happier Communities Together

Operation Samahan Inc. (OSI) is a federally qualified community health center that emerged over forty years ago. The agency serves low-income families and individuals in the County of San Diego in two (2) strategic areas with a high-density population of Filipinos/Asian and other low-income, uninsured individuals National City (Southern San Diego County) and Mira Mesa (North Central San Diego).

JOB PURPOSE

The Human Resources Assistant contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.

The Human Resources Assistant helps with the implementation of services, policies, and programs through HR staff; reports to the HR Director, and assists company managers with HR issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administration:
? Assist department in carrying out various human resource programs and procedures for all company employees.?
Participate in benefits administration to include claims resolution, change reporting and approving invoices for payment.?
Assist in the implementation of safety training for all employees.?
Participate in recruitment efforts for exempt and non-exempt personnel (excluding managerial levels and above); help coordinate the use of temporary employees.
? Assist with new-employee orientations and on boarding; administer pre-employment tests; conduct reference checks.?
Assist in Filing of EEO-1 report annually; maintain other records, reports and logs pertaining to applicant flow procedures.?
Assist in the exit interview process
? Participate in the safety committee.
? Assist in organizational training and development efforts.

  • Maintain human resource information system records and compiles reports from the database as needed.
  • Participate in administrative staff meetings and attends other meetings and seminars.
  • Perform other related duties as required and assigned
  • Process employment verification.
  • Assist Physicians and mid-levels with Initial and re-credentialing process.
    Quality Management:
    • Contribute to the success of the organization by participating in quality improvement activities.
      Customer Relations:
      • Maintain professional working relationships with all levels of staff, clients and the public.
      • Be a team player and cooperate in accomplishing department goals and objectives.
        Safety:
        • Maintain current knowledge of policies and procedures as they relate to safe work practices.
        • Follow all safety procedures and report unsafe conditions.
        • Know location of nearest fire extinguisher and emergency exits.
          HIPAA/Compliance:
          • Maintain privacy of all patient, employee and volunteer information and access such information only on a need to know basis for business purposes.
          • Comply with all regulations regarding corporate integrity and security obligations. Report unethical, fraudulent, or unlawful behavior or activity.
            QUALIFICATIONS

            Knowledge, Skills, and Abilities:
            • Proficient in Windows and Microsoft applications including Word, Excel, Power Point, and Outlook.
            • Must have a high level of organizational skills.
            • Ability to develop and maintain positive interpersonal relationships with a variety of people.
            • Demonstrate effective verbal and written communication skills with staff, board members, vendors, medical providers, and members of the public.
            • Willingness to be flexible, often changing from one task to another of a different nature without loss of efficiency or composure.
            • Must be able to work under stress when confronted with critical or unusual situations.
            • Must be able to follow instructions explicitly.
            • Demonstrates ability to exercise analytic ability.
            • Read and write, verbal and written communication, time management, and interpersonal skills.
            • Prioritize, meet deadlines, and use sound judgment.
              Education and Experience:
              • Bachelors Degree in Business/Human Resources required or combination of AA Degree with 2 or more years of professional administrative experience.Annual Requirements, Li censure, and Certifications:
                • Have reliable transportation; clean driving record, and car insurance as required by the state.
                  PHYSICAL DEMANDS

                  • Move throughout the clinic and community.
                  • Repetitive hand movement, use and view PC. Use fax, telephone, and copier.
                  • Sits or stand for long periods of time, reach, bend, climb, stoop, and ability to lift up to 25 lbs.
                    OTHER DUTIES

                    This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

                    WORKING RELATIONSHIPS

                    Reports to: Human Resources Director
                    FLSA Status: Non-exempt

Keywords: Operation Samahan Health Clinic, National City , HR Assistant, Human Resources , National City, California

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