HR Compliance Specialist (Remote)
Company: American Specialty Health Incorporated
Location: San Diego
Posted on: April 16, 2024
Job Description:
Description
American Specialty Health Incorporated is seeking a Specialist - HR
Compliance to join our Human Resources (HRS) department. This
position will oversee HR Compliance, lead HR audit efforts, oversee
the Immigration Process and create and maintain standard operating
procedures (SOPs).Salary RangeAmerican Specialty Health complies
with state and federal wage and hour laws and compensation depends
upon candidate's qualifications, education, skill set, years of
experience, and internal equity. $48,000 to $70,000 Full-Time
Annual Salary Range.Remote Worker ConsiderationsCandidates who are
selected for this position will be trained remotely and must be
able to work from home in a designated work area with
company-provided technology equipment. This remote/WFH position
requires you have a stable connection to your Internet Service
Provider with the ability to participate by video in online
meetings over a reliable and consistent network (minimum internet
download of 50 Mbps and 10 Mbps upload speed).Responsibilities
- Researches, documents, and ensures compliance of State and
Federal Employment Laws.
- Monitors compliance with federal, state, and local regulatory
requirements including US employment and leave laws.
- Researches new and existing regulations, identifies processes
and updates policies as needed.
- Maintains a comprehensive catalog of all state and federal HR
employment laws and ensures required notifications including labor
law posters are posted timely.
- Updates the monthly Compliance Workforce spreadsheets with
additions and changes to regulatory mandates.
- Works with their manager, HR Managers and Legal Council on
implementing new laws to ensure compliance with employment laws in
all 50 states.
- Ensures corporate compliance with government regulations.
- Tracks and ensures all Certificates of Insurance (COIs) are up
to date and adhere to company policy.
- Tracks, audits and ensures HR is in compliance with California
Consumer Privacy Act (CCPA).
- Oversees Audits and SOPs.
- Takes the lead and acts as liaison between HR and Delegation
Support on external audits.
- Organizes and gathers information requested for external
audits.
- Maintains a report of all audits and responses.
- Works with HR management on ensuring SOPs are complete and
followed in all areas of HR.
- Proactively evaluates current processes and provides
recommendations for improvement.
- Oversees Immigration Process.
- Oversees Immigration paperwork and stays abreast on
Immigrations laws. Seeks guidance and refers matters that involve
legal or business risk matters to their manager.
- Acts as a liaison and point of contact for ASH and external
counsel for all immigration needs.
- Manages immigration cases ensuring legal compliance, optimal
processing timelines and maximum efficiency.
- Collaborates with their manager to conduct the appropriate due
diligence and to strategize and develop short- and long-term
solutions and business plans as they relate to immigration
needs.
- Educates Talent Acquisition team and Department Managers on US
immigration regulations and updates.
- Maintains public access files, ensuring files are current and
compliant.
- Maintains and recertifies I-9s to ensure ASH employees are
eligible to perform labor and services in the United States.
- Proactively communicates with employees and other relevant
contacts regarding the status of their visa cases and
extensions.
- Ensures integrity of PERM Green Card process, including job
description review, accurate minimum requirements and extensive
strategy discussions with managers and HR which includes the
business necessity defense of job requirements.
- Supports the recruitment process in connection with PERM Green
Card process, including coordinating recruitment with external
legal counsel, analyzing resumes, and preparation of recruitment
reports to defend findings.
- Creates, develops and maintains immigration records for
reporting and tracking data/case quarterly ensuring compliance with
budget and service level agreements. Responsible for continual
learning and education regarding Immigration laws and
regulations.
- Oversees Affirmative Action Plan (AAP).
- Develops AAP internal and external communication
procedures.
- Assists in the identification of AAP/EEO challenges and
recommends effective solutions.
- Designs and implements an internal audit and reporting system
that measures the effectiveness of ASH's program and determines the
degree to which AAP goals and objectives are met and identifies the
need for remedial action.
- Keeps the Sr. Manager, Talent Acquisition informed of equal
opportunity progress and reporting potential concerns.
- Serves as a liaison between the Company and enforcement
agencies.
- Processes audit reports quarterly for review prior to
government report preparation.
- Assists Sr. HRIS Analysts in preparing and submitting the EEO-1
and Vets-100 reports annually by the required deadlines.
- Works with the Sr. Manager, Talent Acquisition to develop and
deliver training to management and staff annually to outline ASH's
affirmative action goals and progress towards said goals.
- Works with Sr. Manager, Talent Acquisition to provide training
to all personnel involved in the recruitment, screening, selection,
promotion, disciplinary and related processes to meet ASH's
affirmative action, ADAAA and VEVRAA goals.Qualifications
- Bachelor's degree in related field or equivalent experience. If
equivalent experience, high school diploma required.
- A minimum of 5 years of experience assisting or overseeing
compliance efforts in a Human Resources department.
- Current knowledge of states and federal compliance, immigration
legislation, affirmative action plans, leave of absences and
current HR practices and trends required.
- Project Management experience preferred.
- Proficient in MS Office.
- Demonstrated ability in quality assurance.Core Competencies
- Demonstrated ability to interact in a positive, respectful
manner and establish and maintain cooperative working
relationships.
- Ability to display excellent customer service to meet the needs
and expectations of both internal and external customers.
- Excellent listening and interpersonal communication skills to
identify critical core competencies based on success factors and
organizational environment.
- Ability to effectively organize, prioritize, multi-task and
manage
- Demonstrated accuracy and productivity in a changing
environment with constant interruptions.
- Demonstrated ability to analyze information, problems, issues,
situations and procedures to develop effective solutions.
- Ability to exercise strict confidentiality in all
matters.MobilityPrimarily sedentary, able to sit for long periods
of time, able to answer telephones.Physical RequirementsAbility to
speak, see and hear other personnel and/or objects. Ability to
communicate both in verbal and written form. Ability to travel
within the facility. Capable of using a telephone and computer
keyboard. Ability to lift up to 10 lbs.Environmental
ConditionsWork-from-home (WFH) environment.American Specialty
Health is an Equal Opportunity/Affirmative Action Employer.All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex including sexual
orientation and gender identity, national origin, disability,
protected Veteran Status, or any other characteristic protected by
applicable federal, state, or local law.Please view Equal
Employment Opportunity Posters provided by OFCCP here.If you are a
qualified individual with a disability or a disabled veteran, you
have the right to request an accommodation if you are unable or
limited in your ability to use or access our career center as a
result of your disability. To request an accommodation, contact our
Human Resources Department at .ASH will not discharge or in any
other manner discriminate against employees or applicants because
they have inquired about, discussed, or disclosed their own pay or
the pay of another employee or applicant. However, employees who
have access to the compensation information of other employees or
applicants as a part of their essential job functions cannot
disclose the pay of other employees or applicants to individuals
who do not otherwise have access to compensation information,
unless the disclosure is (a) in response to a formal complaint or
charge, (b) in furtherance of an investigation, proceeding,
hearing, or action, including an investigation conducted by the
employer, or (c) consistent with the Company's legal duty to
furnish information.#LI-Remote #Compliance #HR #Humanresources
#Hiring #LOA #immigration
Keywords: American Specialty Health Incorporated, National City , HR Compliance Specialist (Remote), Human Resources , San Diego, California
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