INVENTORY AND PURCHASING COORDINATOR

Company: Operation Samahan Health Clinic
Location: National City
Posted on: August 5, 2022

Job Description:

Job DescriptionJob title Inventory and Purchasing CoordinatorReports to Chief Executive Officer and Finance DirectorDepartment: AdministrationStatus: Full-time Non-Exempt Operation Samahan MissionBuilding Healthier and Happier Communities Together Operation Samahan Inc. (OSI) is a federally qualified community health center that emerged over forty years ago. The agency serves low-income families and individuals in the County of San Diego in two (2) strategic areas with a high density population of Filipinos/Asian and other low-income, uninsured individuals — National City (Southern San Diego County) and Mira Mesa (North Central San Diego). JOB PURPOSE The Inventory and Purchasing Coordinator plays a key role in Operation Samahan's financial sustainability by providing a keen and analytical decision making process management in the day to day operational needs of its executives, management, staff and patients. ESSENTIAL DUTIES AND RESPONSBILITIES

• Working collaboratively and independently with department Managers and Staff, Vendors, Suppliers, Supply Chain Contracts and Procurement Department, MMIS, Finance, and Revenue.
• Inventory management of all stock and non-stock items and following up on open orders.
• Adhering to inventory control guidelines and inventory methods.
• Organization of product placement according to clinical need, manages inventory, and inventory maintenance and verification of charging for supplies and equipment used within the servicing department.
• Working with all various team to request new item adds and ensures charge master is part of the request.
• Adhering to all policy and procedures within the clinic and administration.
• Following the product review process for their area and may need to perform charge capture responsibilities Quality Management:
  • Contribute to the success of the organization by participating in quality improvement activities. Customer Relations:
    • Maintain professional working relationships with all levels of staff, clients and the public.
    • Be a team player and cooperate in accomplishing department goals and objectives. Safety:
      • Maintain current knowledge of policies and procedures as they relate to safe work practices.
      • Follow all safety procedures and report unsafe conditions.
      • Know location of nearest fire extinguisher and emergency exits. HIPAA/Compliance:
        • Maintain privacy of all patient, employee and volunteer information and access such information only on a need to know basis for business purposes.
        • Comply with all regulations regarding corporate integrity and security obligations. Report unethical, fraudulent, or unlawful behavior or activity. QUALIFICATIONS
          • Minimum three (3) years of supply, purchase, inventory management experience
          • Effective and professional communication with all levels of the department, including physicians, directors, managers, clinical staff, and vendors.
          • Able to prioritize work, able to take direction from department management and direct reports.
          • Computer skills, clinical medical records like ECW (EClinical Works) highly preferred. Knowledge, Skills, and Abilities:
            • Ability to develop and maintain positive interpersonal relationships with a variety of people.
            • Demonstrate effective verbal and written communication skills with staff, Board members, vendors, medical providers, and members of the general public.
            • Complete many different duties, often changing from one task to another of a different nature without loss of efficiency or composure.
            • Must be able to work under stress when confronted with critical or unusual situations.
            • Must be able to follow instructions explicitly.
            • Demonstrates ability to exercise analytic ability.
            • Read and write, verbal and written communication, time management, and interpersonal skills.
            • Prioritize, meet deadlines, and use sound judgment. Annual Requirements, Licensure, and Certifications:
              • Have reliable transportation; clean driving record, and car insurance as required by the state. PHYSICAL DEMANDS
                • Move throughout the clinic and community.
                • Repetitive hand movement, use and view PC. Use fax, telephone, and copier.
                • Sits or stand for long period of time, reach, bend, climb, stoop, and lift up to 25lb. WORKING RELATIONSHIPS Reports to: Chief Executive Officer and Finance DirectorFLSA Status: Full-time Non-Exempt

Keywords: Operation Samahan Health Clinic, National City , INVENTORY AND PURCHASING COORDINATOR, Professions , National City, California